USS Ganymede SMiT Info

USS Ganymede NCC-65675
Ship Manager in Training
Ship Manager in Training
The Ship Manager in Training (hereafter known as SMiT) program will provide trainees with the needed experience to become the SM of a ship. During training, candidates will plan and run a mission arc that will last around 5-6 weeks; write, email, and post mission orders; conduct mission debriefs; write Intel and weekly reports; keep attendance; edit and email transcripts (if applicable); ensure that crew writes, emails, posts logs, etc. In short, do all tasks a Ship/Station Manager usually does! Throughout the 5-6 week training, the SMiT will receive help and feedback from the SM, CO and the crew. This will give the SMiT the needed experience and learning environment to develop the needed leadership skills and administrative abilities required from Ship/Station Managers.





Below is a detailed list of tasks the SMiT will perform during the arc. This list offers links to examples and a clear run down of how each show should be performed. If any questions arise pertaining these tasks, email the Ganymede's SM and/or CO for help.

MENTORS
Being a ship manager is quite different than being a player. Therefore, SMiTs will not only be guided throughout training by the Ganymede SM but also by a mentor. A mentor is a SM or Chat Trainer. The mentor is there to give the SMiT advice, constructive criticism, and answer questions. After each mission on the training ship and if the mentor didn't attend the mission, the mentor will be emailed the comments the training ship crew gave the candidate so that the mentor can help the trainee improve. When possible, the mentor will check the mission arc plan and mission orders before the candidate sends those out to the Ganymede SM for final approval. The mentor will be added to the ship's roster for the duration of the candidate's training. The SMiT can find his/her own mentor or the Ganymede SM will assign one. The Ganymede SM can also act as mentor. It is key that the mentor be someone that the candidate is comfortable with.

PLANNIFICATION OF ARC
Two weeks prior to SMiT, the trainee must email the Ganymede SM the mission arc breakdown (example of a mission arc breakdown *coming soon*) for approval. When planning the mission arc, the SMiT should check the ship's roster and verify with the Ganymede SM if there will be a COiT or XOiT training at the same time. This should be taken into account when planning the arc. The mission arc should not be over complicated or require too many NPCs. SMiT is to remember that this is training and that it is best to start with a simple arc to get the feeling of how SMing works. The arc should last 5-6 weeks (the Ganymede SM will let the SMiT know how many weeks training will last) and the arc should be concluded in the final week.

MISSION ORDERS
Once the SMiT planned the arc and it was approved by the SM, the SMiT will need to write mission orders (if not already done in the arc planning). These should be sent out at least a week before the first mission so that the CO as enough time to read them, ask questions if need be, and write the mission briefing. (Note: If there is a COiT or XOiT running at the same time, that trainee will write the mission briefing.) Mission orders contain information which pertain to the overall mission. Mission orders must be emailed to ussganymede@startrek.acalltoduty.com and posted on the Ganymede boards inside the SMiT's own forum. The title of the email and of the thread should be: Mission Orders SD (write stardate of mission here). Example: Mission Orders SD 10603.31. Example of mission orders.

PRE-MISSION TASKS
The SMiT should be in the mission room and OOC room at least 15 minutes prior to mission. During those 15 minutes, the SMiT is to perform the following tasks: On a spreadsheet (or other document), take attendance. This means to also note if a player arrived late (within 15 minutes before mission or later), did not attend but sent warning, left early, etc. Ensure that CO (or COiT/XOiT) verifies that all players are in both rooms with the proper nickname. Ensure that CO (or COiT/XOiT) performs a location check so that everyone knows where they are starting from. Ask players if they have any questions about the mission briefing and the mission. Post the mission opener in Mission Room. Mission openers should include: The ship's name and mission stardate. The mission number, the arc/mission title, and the part number (if applicable). A small summary of what has happened so far and where the mission is starting. A "resume mission" or "begin mission" warning. Example: Host SMiT_JohnDoe says: USS Ganymede, 10603.31 Host SMiT_JohnDoe says: Mission #162, The Invisible, Part 2 Host SMiT_JohnDoe says: After receiving a distress signal from McKinley Station, the Ganymede changed course to offer help. Now that they have arrived at the Station, the crew is ready to assess the situation and take control of the situation. Host SMiT_JohnDoe says: <<<<<<<<<<<<<<<Resume Mission>>>>>>>>>>>>>>>

DURING MISSION
During mission, the SMiT must provide crew with the needed ACTIONs in the mission room and with additional information in the OOC room (or in whispers), as required. The SMiT is to keep an eye on both rooms so to ensure that all questions are answered (in OOC) and that ACTIONs are done in mission. The SMiT can play NPCs as required.

DEBRIEFING
Once the mission is finished, two debriefings will be done. The first one will be concerning the mission. The SMiT is to start a debrief where the SMiT and CO will each give their comments about the mission and the weekly tasks (such as emailing/posting of logs). During that debrief, SMiT will let the crew know about time lapse between mission and any other relevant mission info. Then, players and the Ganymede SM will give the SMiT feedback on the mission and weekly tasks s/he performed. This feedback, known as candidate debrief, will be key in helping the SMiT improve and learn.

LOGS
The SMiT is to ensure that crew writes, emails, and posts logs. If crew members do not submit logs, SMiT is to react accordingly.

TRANSCRIPTS
The SMiT will need to ensure that mission transcripts are edited and emailed. The SMiT can decide to edit some/all of the transcripts (Note: If there is a COiT or XOiT at the same time, that person will edit the transcripts). The edited transcript is to be emailed to ussganymede@startrek.acalltoduty.com and transcripts@startrek.acalltoduty.com at least 24 hours before the next mission. The file name of the transcript should be Ganymedestardate (Example: Ganymede1060331.rtf). Examples of edited transcripts: here.

INTEL REPORTS
Intel reports must be sent to intelreports@startrek.acalltoduty.com around the 25th of each month. When writing the intel report, the SMiT is to focus on his arc and not what happened before on the Ganymede. The SMiT is also required to send the intel report to the Ganymede SM first for review and approval. Example of intel reports.

WEEKLY REPORTS
Each week, the SMiT is to email the Ganymede SM with a small report on where the mission arc is and with comments on the crew (if applicable), such as behavior, lack of logs, absence, etc. Normally, a SM would send this to his FM, as required. Example of weekly report: Mission #162, SD 10603.28 The mission went as planned. The crew enjoyed a short shore leave on Risa and then went back on the ship to head to Vulcan to get some samples from the Vulcan Science Institute. Players worked well together. They had no logs to write for last week's missions. Some are forgetting the colon (:) after using **. It was brought to their attention in debrief. The CMO did not attend mission tonight and didn't send warning. The CNS arrived 5 minutes after the mission started. All other crew were there on time for pre-mission tasks.

THE MOST IMPORTANT RULE!
Have fun!
Last update: 10604.19